Fire Risk Assessment Action Tracker

A fire risk assessment action plan template should include columns for a unique action ID, location, floor or area, risk category (Critical, High, Medium, Low), description of the action, responsible person, target date, current status, completion date, evidence reference, and notes. This ensures every action from the fire risk assessment is tracked from identification through to evidenced completion, which is essential for demonstrating compliance under the Regulatory Reform (Fire Safety) Order 2005.

Fire risk assessment actions should be prioritised by risk category. Critical actions (immediate risk to life) should be addressed immediately or the affected area taken out of use. High-risk actions should be completed within days to weeks. Medium-risk actions should be scheduled within one to three months. Low-risk actions should be planned within the next review cycle. The fire risk assessor should assign risk categories, but the Responsible Person is accountable for ensuring actions are completed within appropriate timescales.

Yes. The Regulatory Reform (Fire Safety) Order 2005 requires the Responsible Person to implement the findings of the fire risk assessment. In practice, the Building Safety Regulator and fire and rescue authorities expect to see evidence that actions have been completed -- not just that they have been marked as done. Photographic evidence, contractor certificates, and dated records of completed works are all appropriate forms of evidence. This is especially important for higher-risk buildings under the Building Safety Act 2022, where the golden thread requires auditable records.

Failure to implement fire risk assessment actions is a breach of the Regulatory Reform (Fire Safety) Order 2005. The fire and rescue authority can issue an enforcement notice requiring compliance, and in serious cases can issue a prohibition notice preventing use of part or all of the building. For higher-risk buildings, the Building Safety Regulator can also take enforcement action. Criminal prosecution for fire safety failures can result in unlimited fines and imprisonment.

A spreadsheet can work for a small number of actions in a single building, and this template is designed for exactly that purpose. However, as the volume of actions grows -- particularly if you manage multiple buildings -- spreadsheets become difficult to maintain. Actions get missed, evidence gets lost, and there is no audit trail of changes. Purpose-built software like Brocade provides automatic status tracking, evidence attachment, deadline alerts, and a complete audit trail that demonstrates compliance to regulators.