Brocade
You have outgrown spreadsheet compliance tracking
You already know spreadsheets were not built for BSA compliance. The colour-coded cells, the version confusion, the audit anxiety when an inspection looms -- there is a better way. One that gives you a tamper-evident record chain and lets you sleep the night before a BSR visit.
70%
BAC application rejection rate
GBP151/hr
BSR inspection rate
12,500+
Higher-risk buildings in scope
Proving compliance during a BSR inspection
You know the evidence exists -- somewhere in a cell, a formula, a file someone emailed six months ago. But when the Building Safety Regulator calls in your Safety Case, "I think the spreadsheet shows that" is not a safe answer. One edited cell, one overwritten formula, and your entire record loses credibility.
With spreadsheets
- No audit trail -- edits overwrite history silently
- Version confusion across emailed copies
- No way to prove records have not been tampered with
- Manual assembly of evidence for inspections
With Brocade
- SHA-256 checksummed audit trail on every record
- Tamper-evident history -- every change logged with timestamp and user
- One-click compliance report generation for BSR inspections
- Immutable record chain satisfies Golden Thread requirements
70%
BAC application rejection rate
BAC published data, 2025
Tracking overdue safety actions across your building
You are the reminder system. Colour-coding cells, checking dates manually, hoping nothing slips through while everything else is also on your plate. Fire risk assessment actions, scheduled checks, and contractor follow-ups all have deadlines -- and when one slips, there is only one person to answer for it.
With spreadsheets
- Manual date checking and colour-coding for deadlines
- No automatic reminders or escalation
- Easy to miss overdue items in large sheets
- No visibility into who is responsible for each action
With Brocade
- Automated overdue detection with dashboard alerts
- Email notification chains with escalation rules
- Clear assignment tracking -- every action has an owner
- Triage queue surfaces what needs attention now
Maintaining your Golden Thread of information
If you have ever spent an hour trying to find the right version of a document before a meeting, you already understand the problem. The Golden Thread is a living, connected record -- not a pile of files scattered across drives, folders, and email attachments. When you need it, you need it fast.
With spreadsheets
- Documents scattered across drives, emails, and folders
- No version control -- which file is current?
- No connection between documents and the actions they support
- Manual effort to maintain a coherent information set
With Brocade
- Structured document management with automatic versioning
- Every document linked to its building, action, or check
- Single source of truth accessible to all stakeholders
- Version history with download access to previous revisions
Preparing your Safety Case Report
Your Safety Case Report has to demonstrate that you understand and are actively managing risks in your building. If you are pulling data from multiple spreadsheets, reformatting it, and hoping nothing went stale between drafts -- that is hours of work before you have even started writing.
With spreadsheets
- Manual assembly from multiple spreadsheets and documents
- Risk of stale data in compiled reports
- Time-consuming reformatting for each submission
- No live connection to current compliance status
With Brocade
- Auto-generated Safety Case Report from live compliance data
- Always reflects current building status
- Structured format aligned with BSR expectations
- One-click generation saves hours of manual work
GBP151/hr
BSR inspection rate
BSR charging scheme, 2025-26
Managing resident PEEPs and evacuation plans
You know who in your building needs a PEEP. Keeping those plans reviewed, up to date, and accessible to the fire service and contractors is a different matter -- especially when circumstances change and the filing cabinet does not send you a reminder.
With spreadsheets
- Paper-based PEEPs stored in filing cabinets
- No easy way to share with contractors or fire service
- Manual tracking of review dates and updates
- Risk of outdated plans in an emergency
With Brocade
- Digital PEEPs with scheduled review reminders
- Contractor portal with magic-link access -- no account needed
- Automatic notification when reviews are due
- Always-current plans accessible to those who need them
Demonstrating financial transparency to leaseholders
When a leaseholder asks why their service charge went up, you need to trace the cost back to the safety work that justified it. If your accounts live in one spreadsheet and your safety actions in another, that conversation takes longer than it should -- and the answer is harder to trust.
With spreadsheets
- Separate spreadsheets for accounts and safety actions
- Manual reconciliation between costs and works
- No self-service access for leaseholders
- Difficult to demonstrate transparency during disputes
With Brocade
- Integrated service charge tracking linked to safety works
- Resident portal for leaseholder self-service access
- Clear cost-to-action traceability for every charge
- Built-in demand generation and balance tracking
Feature Comparison
| Capability | With spreadsheets | Brocade |
|---|---|---|
| Checksummed audit trail | ||
| Automated overdue detection | ||
| Document version control | ||
| Safety Case Report generation | ||
| Digital PEEP management | ||
| Scheduled check reminders | ||
| Contractor portal access | ||
| Resident transparency portal | ||
| Service charge tracking | Manual | |
| Fire risk assessment action tracking | Manual | |
| Multi-building portfolio view | ||
| Data export |
Checksummed audit trail
With spreadsheets
Brocade
Automated overdue detection
With spreadsheets
Brocade
Document version control
With spreadsheets
Brocade
Safety Case Report generation
With spreadsheets
Brocade
Digital PEEP management
With spreadsheets
Brocade
Scheduled check reminders
With spreadsheets
Brocade
Contractor portal access
With spreadsheets
Brocade
Resident transparency portal
With spreadsheets
Brocade
Service charge tracking
With spreadsheets
ManualBrocade
Fire risk assessment action tracking
With spreadsheets
ManualBrocade
Multi-building portfolio view
With spreadsheets
Brocade
Data export
With spreadsheets
Brocade