Generic property tools were not built for BSA compliance
Your property management software handles tenancies, maintenance, and accounting. But the Building Safety Act demands regulation-aware tracking, checksummed audit trails, and structured safety case evidence. That is a different problem entirely.
GBP15,000
Average annual admin cost per building
28 days
BSR call-in deadline
12,500+
Higher-risk buildings in scope
BSA compliance tracking that understands regulations
Generic property management tools treat compliance as another task list. But the Building Safety Act requires specific workflows -- escalation rules, prescribed timeframes, and structured evidence. A generic task manager cannot enforce what it does not understand.
With generic PM software
- Compliance treated as generic tasks or tickets
- No awareness of BSA-specific timeframes or requirements
- Manual escalation when deadlines approach
- No built-in regulation knowledge
With Brocade
- Regulation-aware compliance engine with BSA workflow rules
- Automatic escalation based on prescribed timeframes
- Pre-configured check types aligned with building safety requirements
- Compliance health grades that reflect actual regulatory status
Portfolio-wide compliance visibility
When you manage multiple higher-risk buildings, you need to see compliance status across your entire portfolio at a glance. Per-building silos in generic tools force you to check each property individually -- a process that does not scale.
With generic PM software
- Per-building views with no cross-portfolio dashboard
- Manual effort to compile portfolio compliance status
- No aggregated health scoring across buildings
- Difficult to identify which buildings need attention first
With Brocade
- Cross-portfolio compliance dashboard with health grades
- At-a-glance triage of buildings needing attention
- Aggregated overdue counts and escalation status
- Portfolio-level reporting for board presentations
GBP15,000
Average annual admin cost per building
RICS benchmark, 2024
Audit-ready records for BSR inspections
When the BSR inspects your building, exportable spreadsheets from your PM tool will not satisfy their expectations. They want to see structured, verifiable records with a clear chain of custody. Generic tools were not designed with this standard in mind.
With generic PM software
- Records exported as spreadsheets or PDFs
- No tamper detection or checksumming
- Audit trail limited to basic activity logs
- Manual effort to compile inspection-ready packs
With Brocade
- SHA-256 checksummed audit trails with tamper detection
- Structured evidence packs generated on demand
- Every change attributed to a specific user and timestamp
- Compliance reports aligned with BSR inspection expectations
Contractor evidence collection and tracking
Chasing contractors via email for evidence photos, completion reports, and invoice attachments wastes hours every week. Your PM tool might track work orders, but it does not give contractors a structured way to submit compliance evidence.
With generic PM software
- Contractor updates via email chains and file attachments
- Evidence scattered across inboxes and shared drives
- No structured submission process for compliance evidence
- Manual chasing and follow-up for overdue items
With Brocade
- Dedicated contractor portal with magic-link access
- Structured evidence submission tied to specific actions
- Automatic reminders for overdue contractor updates
- No contractor account needed -- just a secure link
28 days
BSR call-in deadline
Building Safety Act 2022, s.89
Scheduled safety checks with escalation
Building safety requires regular, documented checks -- fire doors, emergency lighting, dry risers, and more. Calendar reminders in a generic tool tell you something is due. They do not escalate when it is overdue, notify the responsible person, or record completion evidence.
With generic PM software
- Calendar-based reminders without escalation
- No structured completion evidence capture
- Manual tracking of check history and compliance
- No notification chains for overdue checks
With Brocade
- Automated check scheduling with configurable frequencies
- Multi-level escalation: reminder, overdue, critical notifications
- Structured evidence capture at completion
- Full check history with compliance reporting
Financial traceability for service charges
Your PM tool handles accounting, but it does not link financial transactions to specific building safety actions. When a leaseholder asks why their service charge increased, you need to trace costs back to the safety works that justified them.
With generic PM software
- Accounting separate from safety action tracking
- No direct link between costs and compliance works
- Limited leaseholder transparency features
- Manual reconciliation between systems
With Brocade
- Integrated cost tracking linked to safety actions
- Leaseholder portal with transparent charge breakdowns
- Service charge demand generation with full audit trail
- Cost-to-action traceability for every pound spent
Feature Comparison
| Capability | With generic PM software | Brocade |
|---|---|---|
| BSA-specific compliance workflows | ||
| Checksummed audit trails | ||
| Portfolio compliance dashboard | Limited | |
| Automatic escalation rules | ||
| Contractor portal (magic-link) | ||
| Safety Case Report generation | ||
| Scheduled checks with escalation | Basic | |
| Resident transparency portal | Limited | |
| Work order management | Via actions | |
| Tenancy management | ||
| General accounting | Service charges | |
| Maintenance scheduling | Safety checks |
BSA-specific compliance workflows
With generic PM software
Brocade
Checksummed audit trails
With generic PM software
Brocade
Portfolio compliance dashboard
With generic PM software
LimitedBrocade
Automatic escalation rules
With generic PM software
Brocade
Contractor portal (magic-link)
With generic PM software
Brocade
Safety Case Report generation
With generic PM software
Brocade
Scheduled checks with escalation
With generic PM software
BasicBrocade
Resident transparency portal
With generic PM software
LimitedBrocade
Work order management
With generic PM software
Brocade
Via actionsTenancy management
With generic PM software
Brocade
General accounting
With generic PM software
Brocade
Service chargesMaintenance scheduling
With generic PM software
Brocade
Safety checks